Grant Expenditure/Approval Process
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Expenditures and employment documents originate in the requesting department.
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Paperwork is generated in and by the requesting department.
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Appropriate account signatures (program director AND department chair or dean) as well as commodity approval signatures (ex. Technology or Software) are required BEFORE the Resource Development Department will approve the document.
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Requesting department sends the approved documents to the Resource Development Department for verification/approval.
The entire NCR form (multi page form) must be forwarded to the Resource Development office for approval. The requesting department should keep a copy for their file. If requested, a copy of the signed document will be forwarded to the department.
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The Resource Development Department will forward the original document to the Grants & Contracts office for signature approval.
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The approved document will then be forwarded to Purchasing in Business Services for processing per grant guidelines.
PLEASE KEEP IN MIND THAT THE AUTHORIZED SIGNATORS ARE ON DIFFERENT CAMPUSES; PLAN YOUR PURCHASING TIMELINE ACCORDINGLY. WE CANNOT “RUSH” THE PROCESS.
**MUST ALLOW 7-10 DAYS FOR PROCESSING**
NOTE: These procedures are in addition to Business Services and Human Resources procedures and policies.
The Resource Development Department makes every effort to expedite all purchasing and employment document requests. Remember that it now takes 2-3 days for interoffice mail to be delivered. Please let us know if any document requires a “rush” (an email to Norma or Robin with the details works well), and we’ll try to hand deliver to Business Services within a day.
