Use Calendar

View | Schedule | Invite | Reply to a Request | Cancel A Meeting

Viewing Your Calendar

You can view your Outlook 2003 calendar by clicking on the Calendar heading in the Navigation Pane.

• To view Today's schedule, click on the Today button on the toolbar
• For a daily view, click on the Daily View button.
• For a weekly view, click on the Weekly View button.
• For a monthly view, click on the Monthly View button.

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Scheduling An Appointment

1. Click the Calendar heading in the Navigation Pane.
2. Click the New button on the toolbar.
3. Enter a description into the Subject box.
4. Enter a location into the Location box.
5. Enter Start and End times.
6. If the meeting is a recurring meeting, click the Recurrence button. Specify how often the meeting takes place and an end date. When you are finished with the Recurrence dialog box, click OK.
7. Click Save and Close.
   

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Inviting Attendees

1. Click the Calendar heading in the Navigation Pane.
2. Click the New button on the toolbar.
3. Enter a description into the Subject box.
4. Enter a location into the Location box.
5. Enter Start and End times.
6. Click on the Invite Attendees button.
   
   A dialog box opens. To add people to the meeting, click on either the Required or Optional buttons.
   
7. When you click on either the Required or Optional buttons, another dialog box opens. It is a Find Name box similar to the one used in the email Address book. You can choose to search the Global Address book or your personal Contacts. Enter your search criteria and click Find.
   
8. Select the name of the person you want to invite from the list of names that meet your search criteria.
9. At the bottom of the dialog box are two buttons: Optional and Required. To invite an attendee for who the meeting is required, click the Required button. To invite attendees for whom the meeting is optional, click Optional.
10. When you are finished adding people, click Close.
11. Click Send and Save.

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Replying to a Meeting Request

1. When someone invites you to a meeting, you will receive an email message. Double-click on the message to open it in a new window.
   • To add the the meeting to your schedule click the Accept button on the toolbar.
   • To add the meeting to your schedule tentatively, click Tentative.
   • To decline the meeting, click the Decline button.
     
2. Enter a message into the text box to be sent with your reply. (Optional)
3. Click Send, if you want to send a reply, or click on the Don't Send Response if you would prefer not to send a Reply.

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Canceling a Meeting

To cancel a meeting, select the meeting in the Calendar pane and click the Delete button on the toolbar.

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