CSN — Benefits & Retirement

Benefits & Retirement

Employee Benefits

Benefits Overview

The College provides a variety of Benefits including:

FFCRA - Work Adjustment Request
Health Self-Assessment Questionnaire
Health Insurance – Two Plans to Choose from: the Consumer Driven High Deductible Health Plan (HDHP) and The Health Plan of Nevada (HMO).
Pharmacy – Based on the health insurance plan chosen.
Dental Insurance – One dental plan for all health insurance participants
Vision Plan – Participation is based on the health insurance plan chosen.
Nevada Public Employees’ Retirement System (NV PERS) – Mandatory Retirement Plan
Retirement Plan Alternative – Mandatory Retirement Plan
403(b), 457 Plans – Supplemental Voluntary Retirement
Social Security and Medicare
FICA Alternative – Voya
Standard Life Insurance – Basic and Supplemental Life Insurance Policies
Western Insurance Specialties – Supplemental Life Insurance Policy
Ceridian LifeWorks -- Employee Assistance Program
Tuition Assistance – Grant In Aid For Professional Employees and Training Application (Fee Waiver) for Classified Employees
Liberty Mutual
MetLaw (Hyatt Legal)
MetLife - Critical Illness, Accident, and Hospital Indemnity

For more information, please click on the following link:
PEBP (Public Employees' Benefits Program)

Health Benefits (Medical, Dental, Vision, Pharmacy, Basic Life Insurance, etc.)

Medical / Health Savings Account / ASI, Flex / Dental / Vision / Pharmacy / Basic Life Insurance

Medical, dental, and vision insurance is available for a nominal fee through the State of Nevada's Health Plan. The health plan is administered by the Public Employees Benefits Program (PEBP).

Employees may choose between 2 medical options:

Consumer-Driven High Deductible PPO Plan ($1,500 individual or $3,000 family)
HMO Plan

The following people are eligible to participate in the State's Health Plan:

Full time classified staff (full-time means 80 hours of work per month or more)
Professional full-time employees of the College of Southern Nevada under annual contract
Professional part-time employees of the College of Southern Nevada who work more than 50% FTE for less than 1 year (Letter of Appointment with Benefits)
Retired employees of the Nevada System of Higher Education who worked for more than 5 years and are currently receiving a monthly benefit from one of the following retirement plans:
- Public Employees Retirement System (PERS)
- NSHE Retirement Plan Alternative (RPA)

Effective dates vary depending on the employee type:
Employee Type	Benefits Start	Benefits End
Classified Staff	1st day of the month concurrent with or following the effective date of the annual contract	Last day of the month in which your employment ends
Full-time professional employees on annual contracts (includes postdoctoral fellow, academic and administrative faculty)	1st day of the month concurrent with or following the effective date of the annual contract	Last day of the month in which your employment ends
Part-time employees on a letter of appointment with benefits (LOB) who are over 50% for 60 days	1st day of the month concurrent with or following the effective date of their contract.	Last day of the month in which your contract ends

Employees can make changes to their health plan during the Annual Open Enrollment Period which is normally held during May.

Dependent coverage changes can be made within 30 days of a qualified family status change. Qualified changes include marriage, birth/adoption, change of spouse's employment status, and involuntary loss of insurance coverage. Proofs of the qualified change along with marriage/birth certificates are required.

A newly hire or rehired employee may decline (opt-out-of) coverage offered during their new hire enrollment period. Employees who decline coverage lose the following benefits: medical, dental, pharmacy, vision, life, and long-term disability coverage.

MEDICAL

PLAN YEAR '18 RATE CHART

	Statewide PPO Plan	Statewide HMO Plan
Rates Effective July 1, 2017 - June 30, 2018	Consumer-Driven PPO High Deductible Health Plan Participant Premium	Health Plan of Nevada HMO Participant Premium
Employee Only	$41.91	$173.63
Employee + Spouse	$171.50	$485.90
Employee + Child(ren)	$92.72	$319.89
Employee + Family	$222.09	$637.15

Vision coverage is included with medical in both the PPO and the HMO plan.

HEALTH SAVINGS ACCOUNT

Step by step instructions for making changes to your HSA Deduction through the HealthSCOPE Benefits Website:

Go to www.healthscopebenefits.com
Select 'Member'
Under 'Company Name' type PEBP then click on 'Enter'
Click on HSA/HRA Account Status
Enter your previously created username and password, or register as a new user
Select 'View HSA/HRA Information' in the top right-hand corner under 'quick links'
Select 'Change Election' in the center of the page
Click box indicating that you meet the qualifications to open a Health Savings Account
Click on 'Next'
Enter your monthly deduction amount
Click on 'Next'
Review your entry
Click on 'Submit'
You will get a message that indicates that "you have successfully enrolled in the Health Savings Account"
Print your confirmation

ASI, FLEX

Flexible Spending Account (FSA) for Medical and Dependent Care (ASI, Flex)

A flexible spending account (FSA) allows you to set aside money on a pre-tax basis to help cover deductibles, co-pays, and other out-of-pocket expenses not covered by insurance plans. Monies contributed to an FSA are not taxed. ASI, Flex linked at: www.asiflex.com is the vendor for the FSA plan this year. ASI offers several enhancements to our FSA plan, including debit cards, faster claim processing, direct deposit, online forms, and online account access.

There are two FSAs you may participate in:

Medical Flexible Spending Account. You can participate in a Medical FSA by contributing up to $2,550 per fiscal year to cover out-of-pocket medical expenses, including certain over-the-counter medication. With the Medical FSA, you will have access to a debit card to pay for medical expenses, much like a credit card.
- If you have a Health Savings Account, you will only be able to use your FSA funds for dental and vision expenses.
Dependent Care Flexible Spending Account. If you have children under the age of 12 or adult dependents, you can defer up to $5,000 per fiscal year to cover expenses such as childcare, preschool tuition, or elder care with a Dependent Care FSA.

When choosing a care provider, the provider must report daycare income on his or her taxes to be considered eligible.

Enrollment
If you are a new employee, you will need to enroll in the plan within 30 days of hire.

Existing employees can elect to participate in the plan during open enrollment in May of each year. You will need to re-enroll each plan year. Employees use Employee Self Service (ESS) to enroll each year. Newly hired employees complete a paper form available in the Division of Human Resources Office.

DENTAL

Dental benefits are the same regardless of whether the employee chooses the PPO or the HMO plan. The dental plan is administered by Benefit Planners.

**Plans**
Benefit Category	In-Network	Out-of-Network
Plan year Maximum	$1,500 per person	$1,500 per person
Plan Year Deductible (applies to basic and major services only)	$100 per person or $300 per family (3 or more)	$100 per person or $300 per family (3 or more)
Preventive Services Four cleanings/plan year, exams, bitewing X-rays (2/plan year)	100% of the allowable fee schedule, no deductible	80% of the in-network provider fee schedule for the Las Vegas service area. For services outside of Nevada, the plan will reimburse at the U & C
Basic Services Periodontal, fillings, extractions, root canals, full-mouth X-rays	80% of allowable fee schedule; not subject to deductible or the annual $1,500 annual benefit maximum	50% of the in-network provider fee schedule for the Las Vegas service area. For services outside of Nevada, the plan will reimburse at the U & C
Major Services Bridges, crowns, dentures, tooth implants	50% of the allowable fee schedule, after deductible	50% of the in-network provider fee schedule for the Las Vegas service area. For services outside of Nevada, the plan will reimburse at the U & C
Family Deductible: Could be met by any combination of eligible dental expenses of three or more members of the same family coverage tier. No one single family member would be required to contribute more than the equivalent of the individual deductible toward the family deductible. Both in-network and out-of-network deductibles are combined to meet your deductible each plan year. Under no circumstances will the combination of PPO and Non-PPO benefit payments exceed the plan year maximum benefit $1,500

PRESCRIPTION DRUG BENEFIT

**Pharmacy Plan Comparison**
Benefit Category	CD PPO HDHP	Health Plan of Nevada
Retail Pharmacy
Preferred Generic (Tier 1)	20% after deductible	$7 copayment
Preferred Brand (Tier 2)	20% after deductible	$40 copayment
Non-Formulary (Tier 3)	100% of the contracted price - does not apply to deductible or OOP	$75 copayment
Specialty Drugs (Tier 4)	20% after deductible	N/A
CDHP Preventative Medications	20% coinsurance not subject to the deductible	N/A

BASIC LIFE INSURANCE

Basic Life Insurance
Basic Life Insurance	$25,000 per eligible employee $12.500 per eligible retiree

If you have any questions or comments about any of the information contained on this or other Human Resources pages please e-mail Contact Us.

Supplemental Options (Long Term Care, Short Term Disability, Met Law, etc.)

American Fidelity – Short Term Disability and Cancer Care
Ceridian LifeWorks - Employee Assistance Program (user Id: NSHE password: EAP)
Liberty Mutual - Automobile, Homeowner’s and Renter’s Insurance
MetLaw (Hyatt Legal)
MetLife Critical Illness - The MetLife Critical Illness plan complements your existing medical and disability income coverage. It pays a lump sum benefit if you experience any medical conditions in three distinct categories — cancer-related conditions, heart-related conditions, and other conditions. It pays a lump sum benefit payment to you and can be used any way you see fit. Spouse and dependent child(ren) coverage is available. A MetLife Critical Illness Insurance customer service representative will be happy to answer any additional questions at 1-800-438-6388.
Standard Life Insurance – Basic and Supplemental Life Insurance Policies, Short Term Disability
Tuition Assistance – Grant In Aid For Professional Employees and Training Application (Fee Waiver) for Classified Employees (see Education Benefits (Grant-In-Aid, Fee Waiver, etc.) section below)
Unum Long Term Care Insurance
Upromise College Fund - The Upromise College Fund, Nevada’s 529 College Saving plan gives you a tax-advantaged, affordable, and easy way to save for higher education – for your children, your grandchildren, or even yourself. Plus, it offers benefits specific to Nevada residents.
You can open an account with as little as $15 per paycheck through payroll deduction*; set up an Automatic Investment Plan (AIP) for $50 a month*; or make a one-time contribution of $250. You can use the assets at any eligible school around the country and abroad – not just in Nevada. That includes 2- and 4-year colleges, graduate schools (including law and medical) and vocational/technical schools. Funds can be used to pay for qualified expenses including tuition, fees, required books, supplies, and equipment, and certain room and board costs. There is also a Silver State Matching Grant program which allows a matching grant to families that qualify.
To enroll in the plan and for more information, visit: www.nevadas529.com or call: 1-877-486-9251.
Western Insurance Specialties – Supplemental Life Insurance Policy
HealthSCOPE Health Savings Account (HSA)
Flexible Spending Account (FSA) for Medical and Dependent Care (ASI, Flex)

Leaving Employment

Have you accepted a position with a different employer? Or are you thinking of relocating to another state? Are you transferring to a different area, NSHE Institution, or State of Nevada Agency? Are you retiring? As you prepare for this change, there are steps that you will need to follow before you exit from CSN.

Transferring From CSN To Another NSHE Institution or Transferring From CSN To Another State of Nevada Agency

To ensure a smooth transition please complete the following steps:

As you negotiate the terms of your new employment with the institution you are transferring to, please include a discussion with your current and future supervisor asking if the transfer of accumulated leave balances is allowed
Please also follow the steps stated under, “Exiting NSHE/State Employment”

Exiting NSHE/State Employment

Notify with Letter of Resignation

If you are a full-time classified or full-time professional employee (Administrative Faculty/Professional Staff, Academic Faculty) you will need to submit a letter of resignation to your supervisor. In the letter, please reflect your name, your department and position, and your last working date of employment.

Professional employees should submit the letter of resignation to their supervisor(s) and up through their appointing authority at least 30 calendar days in advance of its effective date of separation. The resignation must be accepted in writing by the appointing authority.

Classified employees will in addition to a letter of resignation need to complete the “State of Nevada Resignation from State Service": (NPD-45) form
This form requires a signature by the appointing authority.

Submit All Leave Requests and Obtain Leave Usage Approval

We recommend that you meet with your supervisor to ensure that all leave taken and any leave that you plan to take up through your separation date has been reflected and approved on a leave request form. For classified employees, please also discuss your leave usage and approved leave plans with your leave keeper to make sure the leave has been posted.

Access the Time Off worklet within the WorkDay system at WorkDay Home Page

Clearance Process

E-mail Contact Us to obtain an inventory of the keys and/or Marlock Card reflected by the Lock Shop as assigned to you. You will need to arrange an appointment to return all keys to the Lock Shop. A Lock Shop representative will advise you. You must take the key inventory with you when you return your keys.

If you have been issued a CSN laptop, please return laptop to your supervisor or Human Resources 651-5800 or Contact Us.
If you have a cellular telephone agreement, please contact Auxiliary Services at 651-4817 or Contact Us

Change of Contact Information

If you are moving, please update your contact information within the WorkDay system. Contact information may include; changes to your address, contact telephone numbers, and/or e-mail addresses.

For information and training on updating your contact information log in to the WorkDay system and click on the NSHE WorkDay Training Worklet.

Please use the Chrome internet browser to access the Workday Training module. Using other browser applications, such as Internet Explorer, may cause the application to not work correctly.

Health Insurance Continuation

If, for example, your last date of employment is the 12th of the month, your health insurance will end at the end of the month. The Public Employees’ Benefits Program (PEBPs) will send exiting employees information about the Consolidated Omnibus Budget Reconciliation Act (COBRA).

COBRA is a federal regulation that permits you as an employee and your eligible covered dependents, to continue your medical (includes pharmacy) or full coverage (includes medical, dental, pharmacy, and vision) benefits that were in effect on the day before you or your dependents’ coverage ended. PEBPs will automatically send you the COBRA paperwork and information.

See COBRA Rates

Retirement Plan Information

Please discuss with the retirement vendor representative(s) your available options regarding withdrawing money, rolling over monies, etc. Their contact information is:

NV PERS – 486-3900, www.nvpers.org
VALIC – 796-0047
FIDELITY – 800-343-0860
TIAA-CREF – (702) 990-3692, www.TIAA.org/NSHE

Consider Supplemental Payroll Deductions

Please consider any other supplemental insurance policies or products you have. Please consider other automatic deductions and direct deposits you are enrolled in.

Unemployment Insurance Information

For unemployment information please see the link to Nevada Department of Employment, Training, and Rehabilitation (DETR): http://detr.state.nv.us/

For information about unemployment eligibility please see:

http://ui.nv.gov/PDFS/UINV_Claimant_Guide.pdf

Other Steps Employees Need To Complete Before Their Exit Date

Change your telephone voice-mail message and provide the name of the individual to contact
Create an out of office e-mail message and provide the name of the individual to contact
Review all projects and work with your supervisor
Return all College property and settle all College debts
Remove all personal items from your office/work area

Other Steps Supervisors Need to Complete Before Their Employee’s Exit Date

Notify HR by e-mail of the exit
Review all pending projects with your employee and re-assign as appropriate
Remove the employee’s name from signature authority (if applicable)
Contact the Help Desk (651-4357) to update telephone and e-mail assignment
Remove the employee’s name from department distribution lists
Remove the employee’s name from the department webpage
Cancel any training scheduled for the employee but not yet incurred
Cancel any travel scheduled for the employee but not yet incurred
Request employee’s password to his/her computer and telephone
Collect all College property

Beneficiaries

Government regulations generally require that your health insurance plan coverage remains in effect throughout the plan year, but you may be able to make changes during the plan year if it is determined that you have a “qualifying event”/status change. Such events include but are not limited to: Marriage, birth of child, adoption, divorce, loss of spouse’s employment, etc.

When a qualifying status change occurs, you are responsible for notifying Human Resources to complete the necessary paperwork. HMO and CD PPO HDHP Plan participants must log into the E-PEBP Portal or complete a paper Benefits Enrollment and Change Form and any required supporting documents within 60 days of the status change. Please see more information at the Qualifying Events section below.

When you have a qualifying status change it is also a very good time to review your beneficiary(ies) you have named to receive benefits in the event of your death. Changes in your family situation do not automatically alter or revoke your previous designations. Prior designations remain valid until you complete a new designation form. A will does not supersede a beneficiary designation. You may name or change beneficiaries at any time. You may make these updates for your particular benefits/products online or by completing the appropriate forms depending on the company’s procedures.

You will be asked to establish primary and secondary beneficiaries. The primary beneficiary is the first to receive payment in the event of the member’s death. The secondary beneficiary is the person or entity that inherits if the primary beneficiary dies before the grantor. A secondary beneficiary is also considered a “contingent beneficiary.”

If you want to establish your beneficiary(ies) as your Trust or Will, please contact the vendors.

Changing/Establishing Your Basic Life Insurance, Supplemental Life Insurance, Short Term Disability:

Your basic life insurance policy (as part of your health insurance packet) is covered through “Standard Insurance Company.” Please see the link to the form to change your beneficiary information for the basic life insurance policy, supplemental life insurance policy, and/or short term disability policy at: http://www.standard.com/eforms/1628_642682.pdf

In case you ever need it, the following is the link to the certificate for your policy: http://www.standard.com/eforms/11597_642682a.pdf

For employees with a supplemental life insurance policy under “Western Insurance Specialties” please see the link: http://www.wisnv.com/data/forms/NSHE%20Change%20Form.pdf

Changing/Establishing Your Beneficiary for CSN Salary and Leave Payment (If Applicable):

Designation of Beneficiary for Unpaid Compensation—For CSN Payroll--
http://www.csn.edu/PDFFiles/HR/benficiary.pdf

Changing/Establishing Your Retirement Plan Beneficiary Information:

Often employees can set up online accounts which allow employees to make changes online. To learn how to do that or to obtain the forms, please call:

FIDELITY
(800) 343-0860
You may set up an online account

TIAA-CREF
(800) 842-2252
www.TIAA.org/NSHE
You may set up an online account

VALIC
(702) 796-0047
You may set up an online account

NV PERS (http://www.nvpers.org/index.jsp)
693 W. Nye Lane
Carson City, NV 89703
Phone (775) 687-4200
Fax (775) 687-5131

Employees enrolled in NV PERS retirement complete a form to update their beneficiary information. That form once completed, signed, and dated should be faxed directly to NV PERS at: 775-687-5131

A copy of the form should also be sent to the attention of Kathy Eghoian, Human Resources, Mailstop WCE411. Fax: 702-651-5778

Beneficiary Change Form [pdf]
http://www.nvpers.org/public/forms/members/forms/SurBeneDesig.pdf

Changing/Establishing Your Beneficiary Information for a Health Savings Account (HSA):

If you have not already established a HealthSCOPE online account, please complete the following steps:
http://www.healthscopebenefits.com

1.Click on member

2.Under Company name put in -PEBP

3.Under Member Self Service click- HSA/HRA account status

4.Under member login click- (New member registration)

NOTE- under new member - Member ID is your Social Security number
If you have an online account established, please then proceed by clicking on “HSA/HRA Account Status.” Please sign in with your established username and password for HealthSCOPE. At “Quick Links” on the upper right side of the screen, please click on “View HSA/HRA Information.” Your HealthSCOPE Account Screen will appear, please scroll down to the bottom of the screen and under “Profile” you will see the heading, “Beneficiaries” please click on that heading. You will view and be able to update your information.

Changing/Establishing Your Beneficiary Information For Other Supplement Options:

If you need to update your beneficiary for your personal accident policy (“The Hartford” is the deduction reflected on your monthly payroll). Please complete their Beneficiary Designation form: Beneficiary Designation Form [pdf]

For your “American Fidelity” cancer care policy and/or short-term disability policy please see the following link at: www.americanfidelity.com.

Education Benefits (Grant-In-Aid, Fee Waiver, etc.)

Education Assistance: Grant-in-Aid

The following classes of employees are eligible for education assistance through the CSN Grant-in-Aid program: Full & Part-time Classified Staff Members, Academic Faculty, Professional Staff, and Temporary Letter of Appointments/Letter of Appointments with Benefits. Education assistance varies by employee class.

Grant-in-Aid Application Due Dates

If you submit a Grant-in-Aid application for CSN after the due date, please pay for the tuition and fees in full to avoid late fees, and a refund check will be sent to you once the Grant-in-Aid application has been processed.

Grant-in-Aid applications for other NSHE institutions are due five business days before the tuition due date at that particular campus.

Waiting Period

Eligible employees can apply for Grant-in-Aid immediately. There is no waiting period.

Tax Implications

Employee Grant-in-Aid for undergraduate courses is not considered taxable income. Employee Grant-in-Aid in excess of $5,250 for graduate courses is considered taxable income.

Dependent and Spouse Grant-in-Aid for undergraduate courses is not considered taxable income. Dependent and spouse Grant-in-Aid for graduate-level courses is considered taxable income to the employee.

Taxes are reported twice a year. For additional information please consult your tax advisor.

If you have any questions or comments about any of the information contained on this or other Human Resources pages please Contact Us.

Education Benefits, Add'l Info for Classified Staff

Education Assistance: Classified Grant-in-Aid

Classified staff members who are employed at least half-time (.50 FTE) are eligible for the Classified Grant-in-Aid Program. With prior approval, tuition can be pre-paid when Classified employees enroll in a for-credit course that is either job-related and improves current job performance or degree-related and will apply towards the completion of a degree. Non-credit courses, workshops, seminars, and conferences are excluded from the program. In addition, courses at institutions other than CSN, UNLV, and NSC are excluded from the program.

If the employee should withdraw, audit, receive a grade of less than "C" in an undergraduate course ("B" if graduate), or terminate employment at CSN prior to completion of approved training, the employee will be required to reimburse all of the approved fees. The Human Resources Office will coordinate with the CSN Cashier's Office and/or the UNLV Registrar's Office to obtain final grade information. The Employee authorizes CSN, UNLV, and NSC to release final grades to the Human Resources office.

Please contact the Human Resources office at 702-651-5800 if you have additional questions.

Credit Maximums Under the Grant-in-Aid Program

A classified employee may receive Grant-in-Aid for a maximum of 6 credits in the Fall, 6 credits in the Spring, and 6 credits for the entire summer session - not to exceed 18 credits during the fiscal year. The fiscal year for this program runs from Fall through the end of the Summer Sessions the following year.

Book Voucher

The College will pay for book voucher(s) up to: (a.) $75.00 per course (up to 6 credits) for all CSN courses taken through the Classified Training Program. (b.) $75.00 per course, for upper-level classes taken at UNLV through the Classified Training Program. The book voucher amount the College will pay is not to exceed $150.00 per student, per semester.

Please read the agreement on Book Voucher Application for more policies on their usage.

Out-of-State Tuition

Classified staff members will not be assessed out-of-state tuition.

Application

Grants-In-Aid requests are now available in Workday.

Please see job aid instructions to submit Grant in aid request Workday Grant in Aid.

If you have any questions or comments about any of the information contained on this or other Human Resources pages, please e-mail us.

Education Benefits, Add'l Info for Academic Faculty/Professional Staff or Spouse/Child

Education Assistance: Grant-in-Aid for Academic Faculty and Professional Staff

All Academic Faculty and Professional Staff, their spouse, and their dependents are entitled to Grant-in-Aid for the payment of a specified portion of the registration fees for coursework within the Nevada System of Higher Education. The Grant-in-Aid program does not cover 100% of the tuition cost. Grant-in-Aid credit maximums are listed below. Please contact the Human Resources office at 651-5800 if you have additional questions.

Credit Maximums Under the Grant-in-Aid Program

	Academic Faculty (B Contract)	Professional Staff (A Contract)	Dependent or Spouse of Academic Faculty or Professional Staff Member
Summer Session I, II, and III	No Limit	3 Credits Maximum across the entire Summer Session.	No Limit
Fall	6 Credits	6 Credits	No Limit
Spring	6 Credits	6 Credits	No Limit

Out-of-State Tuition

Non-resident faculty, professional employees, their spouse, and their dependents will not be assessed out-of-state tuition.

Application

Grants-In-Aid requests are now available in Workday.

Please see job aid instructions to submit Grant in aid request Workday Grant in Aid.

Education Benefits, Add'l Info for Letter of Appointment/Letter of Appointment with Benefits/Part-Time Professional Staff

Education Assistance: Grant-in-Aid for Part-Time Professional Faculty (LOA, LOB)

The Part-Time Professional Faculty Grant-in-Aid program applies only to CSN part-time professional faculty members. The program covers courses taken during the Fall and Spring Semesters at any of the NSHE Institutions. Courses taken are not to exceed the number of credit hours the part-time faculty member is currently teaching, and are not to exceed six credit hours. Courses taken during the Summer or between semesters are not eligible.

Credit Maximums Under the Grant-in-Aid Program

Teaching Temporary Part-Time Faculty	Non-Teaching Temporary Part-Time Faculty
The number of credits taught the previous or current semester (non-cumulative), not to exceed six credit hours.	The course equivalency per semester for the employee's services shall be determined by multiplying six credit hours by the member's FTE, rounded up to determine the maximum number of credit hours.

Out-of-State Tuition

Non-resident temporary part-time professional faculty will not be assessed out-of-state tuition.

Application

Grants-In-Aid requests are now available in Workday.

Please see job aid instructions to submit Grant in aid request Workday Grant in Aid.

If you have any questions or comments about any of the information contained on this or other Human Resources pages please Contact Us.

Retirement Planning (PERS, 401k, 403b, 457, Social Security, etc.)

Part-time Employee, FICA Alternative

Part-Time Employee, FICA Alternative

Effective July 1, 2005 NSHE implemented a FICA (Federal Insurance Contributions Act) Alternative Plan administered by the State’s Deferred Compensation Committee for employees who would typically contribute to the FICA portion of Social Security. The State’s FICA Alternative Plan allows affected employees to accumulate retirement benefits and control their investment options in a manner different from Social Security. 7.5% pre-taxed dollars will be deducted from the participant’s base salary and invested in the deferred compensation plan of choice. The FICA Alternative vendor is Voya and offers guaranteed interest rates on all deposited funds of 3% or more. For more information regarding rates, please contact the vendor at:

Vendor Name	Website	Phone Number	Local Contact
	nevada.beready2retire.com	(800) 584-6001	Carrie Onorato (702) 601-0710

Frequently Asked Questions

1) What happens to the funds when a participant separates from service?
Participants who separate from service and choose to withdraw their funds must notify their vendor in order to receive the funds.
Participants who separate from their employer and wish their funds to remain deposited will not need to notify their vendor of their change in employment status.
Special Note: The vendor has determined that separation means an employee has not been paid within the NSHE system for one month.

2) Can a participant withdraw their funds early without a penalty?
There is no penalty for early withdrawal prior to retirement; however, a participant will be taxed on the amount of withdrawal. Refunds can take anywhere from 4 to 8 weeks.

3) Can a participant roll their funds into another qualified plan?
Yes, a participant can roll their funds into another qualified plan. The vendor will assist the participant with this process.

Withdrawing monies from the FICA Alternative Voya Account

Please contact Voya customer service at 800-584-6001 to withdraw funds. They will confirm the employee’s last date of employment and send the employee the paperwork to sign and return to Voya. Employees may select to have a check mailed or may request to have it directly deposited.

FICA Alternative Plan Overview

Public Employees Retirement System (PERS)

Public Employees' Retirement System of Nevada

Vendor Contact Information

Public Employees' Retirement System of Nevada
5820 South Eastern Avenue, Suite 220
Las Vegas, NV 89119

7455 W. Washington Avenue, Suite 150
Las Vegas, NV 89128

Local #: 702-486-3900
Office Hours: 8:00 am to 5:00 pm Pacific Standard Time

Website: www.nvpers.org

How to set up a personal account [pdf]

Re-Employed Retiree Earnings Limitation for Fiscal Year 2015

The earnings limitation for retired employees returning to employment with a Nevada public employer in a non-eligible position for Fiscal Year 2015 is $24,028.50 (July 1, 2014, through June 30, 2015).

The following form must be completed by the employee and submitted to the Department of Human Resources:

http://www.nvpers.org/public/employers/forms/ReEmployNonPERS.pdf

If you have any questions or comments about any of the information contained on this or other Human Resources pages, please e-mail Contact Us.

Retirement Plan Alternative Information (RPA)

Retirement Plan Alternatives

The Nevada System of Higher Education (NSHE) Board of Regents established the NSHE Defined Contribution Plan in 1970 as an alternative to PERS of Nevada and restated the plan on January 1, 1999. The plan document sets forth the provisions of the IRS Code Section 401(a) defined contribution plan. Plan contributions are invested, at the direction of each participant in one or more of the funding vehicles available to participants by the fund sponsors.

NSHE Retirement Plan Alternative (RPA) page

Fidelity Investments: 800-343-0860
VALIC: 800-448-2542
TIAA-CREF: 800-842-2252

Vendor Contact Information

Vendor Name	Website	Phone Number	Local Contact
		(702) 796-0047
		(800) 343-0860
	www.TIAA.org/NSHE	(800) 842-2252	Mike Kent (702) 990-3692 Contact Us

If you have any questions or comments about any of the information contained on this or other Human Resources pages, please e-mail Contact Us.

Retirement Planning - Five Steps to Retirement

Retirement Planning - Five Steps to Retirement

1. Contact local Social Security Office if retiring at age 62 or older.

This is the time to arrange for the start of your Social Security Retirement Income, if eligible. You can call for an appointment or for forms at (800) 772-1213. The address for the Southern Nevada area Social Security Administration Office located on Buffalo is: 1250 South Buffalo Drive, Las Vegas, NV 89117-8329 (West Charleston & Buffalo). The contact number is (866) 704-4859. You can find booklets online as well as a local office locator at the Social Security Administration home page, located at: www.ssa.gov.

2. If you are a PERS member, request an estimate of benefits approximately 90 days prior to retirement. If you are a member of the Retirement Plan Alternative 401(a) program make an appointment with a representative from your investment carrier(s).

If you are a classified employee, or a Faculty member who had an active account with NV PERS at the time you were hired by the Nevada System of Higher Education, and you are a member of the Public Employee Retirement System of Nevada (PERS) request an estimate of your NV PERS benefit from the Public Employees' Retirement System of Nevada by calling 486-3900 or by visiting them at:

Vendor Contact Information
Public Employees' Retirement System of Nevada
5820 South Eastern Avenue, Suite 220
Las Vegas, NV 89119
or
7455 W. Washington Avenue, Suite 150
Las Vegas, NV 89128

Office Hours: 8:00 am to 5:00 pm Pacific time
Website: www.nvpers.org

If you are a Faculty member participating in the Retirement Plan Alternatives 401(a) program you should schedule a meeting with a representative from your 401(a) investment carrier(s). The purpose of this meeting should be to clarify any additional questions you may have about your accounts including current fund allocation, accumulated balances, and distribution options. Mainly, this meeting should establish what action steps you need to take to implement your distribution decisions. These will include what forms need to be completed and when they need to be received in order to assure a smooth transition into retirement.

Vendor Contact Information
VALIC  - 796-0047
FIDELITY  -  800-343-0860
TIAA-CREF  -  (702) 990-3692

3. Approximately 90 days prior to retirement, if you are participating in the 403(b) and/or 457 Plans, make an appointment with a representative from your 403(b) Tax Sheltered Annuity or 457 Deferred Compensation supplemental retirement program investment carrier(s).

The purpose of this meeting should be to clarify any additional questions you may have about your accounts including current fund allocation, accumulated balances, and distribution options. Mainly, this meeting should establish what action steps you need to take to implement your distribution decisions. These will include what forms need to be completed and when they need to be received in order to assure a smooth transition into retirement. This will offer you an opportunity to discuss maximum calendar-year contributions.

4. Approximately 90 days prior to retirement notify your supervisor about your approaching retirement (Non-Faculty) or contact your Department Chair about your approaching retirement (Faculty).

If Non-Faculty, make sure that your supervisor is aware of your retirement date so that all necessary arrangements can be made. If Faculty, this is the time to remind your Department Chair of your approaching retirement and address any final transition issues.

5. Approximately 60 days prior to retirement make an appointment with a Human Resources Representative at 651-5800.

This appointment should be used to help you evaluate retirement benefits and complete required paperwork for those benefits that you are eligible to continue after retirement such as health insurance and applicable supplemental insurances. You will discuss final payroll procedures and complete a “Clearance Certificate.

Social Security and Medicare

Social Security and Medicare

Medicare
www.medicare.gov

Social Security
www.socialsecurity.gov

Please review the following information about the Windfall Elimination Provision (WEP):

If you work for a federal, state, or local government agency, a nonprofit organization, or in another country, you may be eligible for a pension based on earnings not covered by Social Security.

A pension based on earnings not covered by Social Security can affect the amount of your Social Security benefit. We do not know whether you are eligible for such a pension, so the benefit estimates on your Social Security Statement have not been adjusted for such a possibility.

Please click on the following link to see how the Windfall Elimination Provision can affect your Social Security benefit: WEP Chart

Information about Social Security Form SSA-1945

Statement Concerning Your Employment in a Job Not Covered by Social Security

New legislation [Section 419(c) of Public Law 108-203, the Social Security Protection Act of 2004] requires State and local government employers to provide a statement to employees hired January 1, 2005 or later in a job not covered under Social Security. The statement explains how a pension from that job could affect future Social Security benefits to which they may become entitled.

Form SSA-1945, Statement Concerning Your Employment in a Job Not Covered by Social Security, is the document that employers should use to meet the requirements of the law. The SSA-1945 explains the potential effects of two provisions in the Social Security law for workers who also receive a pension based on their work in a job not covered by Social Security. The Windfall Elimination Provision can affect the amount of a worker’s Social Security retirement or disability benefit. The Government Pension Offset Provision can affect a Social Security benefit received as a spouse or an ex-spouse.

Employers must:

Give the statement to the employee prior to the start of employment;
Get the employee’s signature on the form; and
Submit a copy of the signed form to the pension paying agency.

Social Security will not be setting any additional guidelines for the use of this form.

Copies of the SSA-1945 are available online at the Social Security website, www.socialsecurity.gov/form1945.

Paper copies can be requested by email at Contact Us or by fax at 410-965-2037. The request must include the name, complete address and telephone number of the employer. Forms will not be sent to a post office box. Also, if appropriate, include the name of the person to whom the forms are to be delivered. The forms are available in packages of 25. Please refer to Inventory Control Number (ICN) 276950 when ordering.

If you have any questions or comments about any of the information contained on this or other Human Resources pages, please e-mail Contact Us.

Supplemental Retirement (457, Roth 457, 403(b), Roth 403(b)) Plans

Supplemental Retirement (457, Roth 457, 403(b), Roth 403(b)) Plans

The Nevada System of Higher Education (NSHE) offers employees the opportunity to set aside a portion of their earnings on a tax-deferred basis into a variety of investment vehicles provided through approved Fund Sponsors. The current approved fund sponsor for the 403(b) Plan is TIAA-CREF . The current approved fund sponsor for the 457 Deferred Compensation Plan is Voya. We also list on this page former fund sponsors for reference.

The minimum employee contribution is $25.00 per month for the 457 Plan and $16.67 per month for the 403(b) Plan. Please see the comparison chart near the bottom of this page for further differences between the 403(b) and 457 Plans. As of January 1, 2015, VALIC and Fidelity are no longer available for the 403(b) Plan and The Hartford/MassMutual is no longer available for the 457 Plan. ING has a new name which is Voya. For the 457 Deferred Compensation Plan, Voya is the only current approved fund sponsor.

403(b) Tax Sheltered Annuity

Enrollment, Changes, and Cancellation to the 403(b) Tax Sheltered Annuity can be found in your WorkDay Profile. For full instructions on changing your personal information within WorkDay please see the Updating Your Personal Information section below.

VALIC

Fidelity Investments

TIAA-CREF

Vendor Contact Information for 403(b) Plan

Vendor Name	Website	Phone Number
		(702) 796-0047
		(800) 343-0860
	www.TIAA.org/NSHE Customer Service: (800) 842-2252	Mike Kent (702) 990-3692 Contact Us

Roth 403(b)

The Nevada System of Higher Education (NSHE) began offering a voluntary Roth 403(b) option to all eligible employees effective April 1, 2008. This option provides our employees with another vehicle for saving towards their retirement. Under a Roth 403(b) plan, an employee contributes on an after-tax basis. Distributions from the account will be tax-free and without penalty when the employee reaches age 59 ½ and the distribution is taken five years after the first Roth contribution was made.

Roth 457

The Roth 457 Plan functions similarly to the 403B Roth plan.

The contribution to the traditional 457 and the Roth 457 will be subject to the annual contribution limits as one plan.
Contributions in the Roth 457 will need to stay in that plan for at least 5 years in order for the income to not be considered taxable upon distribution.

Please see the following link to Nevada Public Employees’ Deferred Compensation Program for information and the FAQ’s about the Roth 457 Plan:
http://defcomp.nv.gov

Vendor Contact Information for 457 Plan

Vendor Name	Website	Phone Number
	www.voyaretirementplans.com Customer Service: (800) 584-6001	Anthony Cardone (702) 812-8200 Contact Us

Enrollment, Changes, and Cancellation to Voya can be found in your WorkDay Profile. For full instructions on changing your personal information within WorkDay please see the Updating Your Personal Information section below.

Comparison Chart / 403(b) Plan vs 457 Plan

	403(b)	457
Employer Involvement	Generally, employer involvement is very limited. You control how your monies are invested.	Generally, employer involvement is very limited. You control how your monies are invested.
Fund Sponsors	TIAA-CREF, Fidelity Investments, and AIG Retirement	Hartford and ING
Minimum Contribution	$16.67 per month pre-tax	$25.00 per month pre-tax
Maximum Annual Contribution	Up to $18,000 in employee deferrals in 2017 pre-tax	Up to $18,000 total in employer and employee contributions in 2017 pre-tax.
Definition of Includible Compensation	Compensation for the most recent one-year period of full-time equivalent service reduced by 414(h) pick-up contributions, not reduced by deferrals.	Calendar year compensation reduced by all pre-tax contributions, including cafeteria plan contributions, 414(h) pick-up contributions, and voluntary deferrals.
Required Distributions at Age 70 ½	Can aggregate all 403(b) accounts and take distributions from any one or more accounts.	Required distributions from the 457 plan.
Loans	Loans available, if contract permits, except under Fidelity. Refer to Plan Guide for additional information.	Loans available, if the plan permits. Refer to the company plan document for additional information.
In-Service Withdrawals	In-service withdrawals may be permitted if you are at least age 59 ½ or if your 403(b) annuity contains deferrals made prior to 1989.* Refer to Plan Guide for additional information.	To the extent provided in the plan, in-service withdrawals may be permitted if your account value is $5,000 or less (provided certain requirements are met) or at age 70 ½.**
Withdrawals	Withdrawals permitted due to Hardship, typically based upon participant certification.*	Withdrawals due to Unforeseeable Emergency – provided that very stringent criteria are satisfied and employer approves.**
Plan-Based Catch-Up Provisions	No	Up to twice that applicable dollar limit for employees within three years of normal retirement age. Limited to the total of underutilized contribution limits in prior years of service with this employer or another employer within the state when a plan was available to that employee.
Age-Based Catch-Up Provisions	Allows for a catch-up provision if you are 50+ years of $6,000.	Allows for a catch-up provision if you are 50+ years of $6,000.
Combining Plan-Specific and Age-Based Catch-Up Contributions	Not allowed	Allowed
Transfers to State Defined Benefit Plan to Purchase Service Credits	Permitted if plan or act allows	Permitted if plan or contract allows
Qualifying Events for Distribution	Separation from service Age 59½ Permanent and Total Disability Financial Hardship (to purchase a primary residence, for example) Death of participant	Separation from service Retirement Unforeseeable Emergency (unexpected illness, for example) Death of participant
Employer Post-Separation Contributions	Permitted for up to 5 years	Not permitted
Federal Withholding on Distributions	Mandatory 20% federal withholding on all distributions	Mandatory 20% federal withholding on most governmental distributions
Portable (Can Move Assets to New Employer or IRA)	No	Yes
Incoming Rollovers	Rollovers are allowed if the guidelines of a qualifying event are met. Employer approval may be required.	Rollovers are allowed from a governmental plan if the guidelines of a qualifying event are met. Employer approval may be required

* Keep in mind that in-service withdrawals are subject to a 10% premature distribution penalty unless an exemption applies

** A 10% premature distribution penalty does not apply to withdrawals, other than withdrawals from a non-457 rollover account.

If you have any questions or comments about any of the information contained on this or other Human Resources pages, please e-mail Contact Us.

Loans From Your Retirement Plan

Loans From Your Retirement Plan

Public Employees Retirement System (PERS)

Loans are not permitted under this plan.

University Retirement Plan Alternative (RPA)

Employees are eligible for two personal loans and one home purchase loan. The total number of loans includes loans taken from your supplemental retirement plan.

University Tax Sheltered Annuity (TSA/403b plan)

Employees are eligible for two personal loans and one home purchase loan. The total number of loans includes loans taken from your supplemental retirement plan.

Loans From RPA and TSA Plans

Amount You Can Borrow

Minimum amount: $1000
Maximum amount is the lesser of:
- $50,000 reduced by any previous loans you have outstanding and the amount by which your highest outstanding loan balance from all retirement plans during the prior 12 months exceeds your outstanding loan from all retirement plans on the date your loan application is approved; and
- 50% of your vested interest in all your retirement plan accounts.

Total Number of Loans

If you defaulted on a previous loan, you will NOT be eligible for any type of loan moving forward.
An employee can only have two personal loans at any one time from all retirement plans.
An employee can only have one loan for the purchase of a principal residence at one time from all retirement plans. When applying for a loan for the purchase of a principal residence, you must provide either a Good Faith Estimate or a Purchase Agreement that provides information regarding the amount you need to bring to closing. We can only approve an amount up to what you need for closing including down payment.

Process

Contact TIAA to initiate the loan application process
Submit paperwork (if you have hard copies) to Human Resources along with a $50 loan compliance fee; VISA, MasterCard, or money order payable to the Board of Regents is acceptable
Human Resources will review your request and forward it to UNLV Human Resources for approval; if approved, UNLV will forward the paperwork to TIAA for processing
UNLV Human Resources will notify you by email whether your request has been approved or not

Please see, NSHE Retirement Plan Alternative (RPA) page: section, NSHE’s Procedures Applicable to Participant Loans

Retirement Plan Alternative Loan Frequently Asked Questions (FAQs)

Retirement Plan Alternative Loan Frequently Asked Questions (FAQs)

Q - Who is eligible to request a loan?

A - You will qualify if you are currently employed by any institution with NSHE and you participate in the mandatory Retirement Plan Alternative (RPA), 401(a) plan, and/or you participate in the voluntary Tax Sheltered Annuity (TSA), 403(b) plan.

Q - How do I obtain a loan application?

A - Please contact the vendor(s) by calling the main customer service number. The vendor contact information is:

Fidelity Investments: 800-343-0860

VALIC: 800-448-2542

TIAA-CREF: 800-842-2252

Q - Is there a loan application fee?

A - NSHE charges a $50.00 fee, per loan.

Q - How do I pay the NSHE loan application fee?

A - The employee who applies for a loan will pay the compliance fee either by credit card (Visa or Mastercard) or by money order. The employee will need to provide from the credit card the following information to the HR representative:

Card Number
Expiration Date
Employee's credit card billing address
Employee's zip code
Three-digit number at the back of the card.

Q - What types of loans are permitted?

A - There is a General Purpose loan and there is a Primary Residence loan.

Q - What are the maximum loan periods?

A - The General Purpose loan maximum period is 5 years. The Primary Residence loan maximum period is 10 years.

Q - What are the maximum number of loans allowed?

A - For the General Purpose loan—Two outstanding loans at any one time.
For the Primary Residence loan—One outstanding loan at any one time.

Q - What is the minimum loan amount?

A - $1,000

Q - What is the maximum loan amount?

A – The lesser of (1) 50% of the value of the participant’s account or (2) $50,000 (the highest outstanding loan balance on any loans that you have had or still have with the NSHE Retirement Plan within the last 12 months will reduce your available loan amount.) NOTE: Loans from the RPA Plan shall be limited to employee contributions and earnings/losses thereon only.

Q – What is the interest rate?

A – The loan interest rate and the method of interest accrual on the outstanding loan balance shall be governed by the terms of the loan procedures, policies, or annuity contracts of the Vendor issuing the loan.

Q – Are there other loan fees?

A – The types and amounts of other fees are based on the retirement company. Please check with your vendor. Most other fees are deducted from the participant’s account at the time the loan is processed.

Q - As a participant in the NV PERS Retirement Plan may I take a loan from that retirement plan?

A - No.

Q - As a participant in the Retirement Plan Alternative (RPA) may I as an active employee be eligible to receive a distribution of retirement benefits from the Plan?

A - You may if you have terminated employment, or if you are age 59 ½ and you are still employed. Please contact your retirement company representative.

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GuidanceResources Program
(800) 890-1466

TTY (800) 697-0353
guidanceresources.com

App: GuidanceNow

Web ID: CSNEAP

Please direct questions about the Employee Assistance Program (EAP) to Contact Us or 651-5800.

Human Resources information contained on the World Wide Web is in no way to be interpreted as a contract between the College of Southern Nevada and any of its employees. This information is provided as a service to the CSN community and will change as CSN changes. From time to time, CSN must modify its policies. Information is current as of the time of its presentation and may be subject to change or repeal at any time, with or without notice, at the discretion of CSN.

Benefits & Retirement

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Introducing ComPsych, your free Employee Assistance Program.