
Curriculum & Scheduling
What We Do
The Office of Curriculum & Scheduling maintains the 25Live scheduling program, the CurricUNET curriculum program, produces the yearly college catalog, and maintains the guided pathways for academic degree programs.
Aug. 20 - Aug. 24, 2018 |
ROLLOVER REQUEST (Send requests to the scheduling email ONLY!)
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Aug. 27 - Oct. 2, 2018 |
MyCSN SCHEDULE BUILDING
GE at the Sites - Please contact the proper site coordinator for room availability at GVHTC, PVHTC, and WHTC. Please don't forget that course sections at sites/centers MUST be approved by the site/center coordinator. |
Sept. 1 - Nov. 21, 2018 | Jumpstart - Jumpstart Concurrent Enrollment Program gathers CCSD schedule. |
Oct. 3 - Oct. 14, 2018 |
DATA CLEANUP & ORPHAN SEARCH
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Oct. 15, 2018 | MyCSN - STUDENTS CAN VIEW SPRING 2019 CLASSES IN MYCSN |
Oct. 16, 2018 |
MyCSN - Spring 2019 Limited Access for Academic AAs and Dept. Chairs
Submit CSF forms* - MUST send CSF forms to BOTH the scheduling and the curriculum.scheduling emails.
25Live - CSN Sites/Centers may begin scheduling events during the period Jan. 22, 2019 - June 2, 2019. *CSF forms MUST be fully filled out or they will be returned.
**Must include legitimate reason for requesting room change. See Appendix D Room Change Guidelines for acceptable and unacceptable reasons.
***When canceling a class, simply stop enrollment in MyCSN and send a Course Schedule Form to BOTH the scheduling and curriculum.scheduling emails. Please DO NOT cancel a class in MyCSN.
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Nov. 1, 2018 | PRIORITY REGISTRATION FOR SPRING 2019 |
Nov. 5, 2018 | 25Live - CSN Main Campuses - Events Office may begin scheduling events during the period Jan. 22, 2019 - June 2, 2019. |
Nov. 21, 2018 | OPEN REGISTRATION FOR SPRING 2019 |
Nov. 26 - Dec. 7, 2018 | Jumpstart - Period for Dept. Chairs to approve their jumpstart courses (via email). |
Dec. 10- Dec. 28, 2018 |
Jumpstart - Input of approved spreadsheet courses in MyCSN.
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Dec. 10, 2018 - Feb. 4, 2019 |
Jumpstart - Use of CSF forms to add/modify/cancel jumpstart courses.
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Jan. 11, 2019 (by 5:00pm) |
Last day to add or cancel for SPRING 16-week, first 8-week, and first 4-week class sessions
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Feb. 11, 2019 (by 5:00pm) |
Last day to add or cancel for SPRING second 4-week class session
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March 11, 2019 (by 5:00pm) |
Last day to add or cancel for SPRING second 8-week, and third 4-week class sessions
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April 15, 2019 (by 5:00pm) |
Last day to add or cancel for SPRING fourth 4-week class session
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April 26, 2019 (by 5:00pm) | Limited Access for MyCSN closes. |
Dates | Information |
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January 17 - March 1, 2019
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COURSE SCHEDULE DEVELOPMENT & MYCSN DATA INPUT
Please Note: Only schedule in your priority rooms. Otherwise the class must go into the orphan search MyCSN Full Access closes at 5:00pm
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March 4 - March 6, 2019
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MyCSN DATA CLEANUP & 25LIVE DATA TRANSFER
Please Note: No classes can be added, modified, or cancelled during this time period. |
March 7 - March 8, 2019
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ORPHAN SEARCH
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March 11 - Aug. 1, 2019
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MyCSN LIMITED ACCESS PERIOD
Changes for Instructor; Consent; Credit; Enrollment Cap; Print/No Print; and Class Status Submit CSF forms - Please send CSF forms to scheduling @ csn.edu and curriculum.scheduling @ csn.edu
Date and time changes; room change requests; and add new/modify/cancel classes. |
March 11, 2019
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25LIVE Access Period for Summer 2019
25Live Access for Main Campuses, CSN Centers, CAPE and Events Office for scheduling events for Summer 2019 (June 5 - August 25, 2019).
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March 15, 2019
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MyCSN: STUDENTS CAN VIEW SUMMER 2019 CLASSES IN MyCSN
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April 1, 2019
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PRIORITY REGISTRATION FOR SUMMER 2019
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April 19, 2019
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OPEN REGISTRATION FOR SUMMER 2019
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May 31, 2019
(by 5:00pm)
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Last day to Add/Modify/Cancel courses for SUMMER first 4-week, 6-week,
8-week, 10-week class sessions
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June 28, 2019
(by 5:00pm)
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Last day to Add/Modify/Cancel courses for SUMMER second 4-week class session
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Dates N/A | Rollovers - Completed |
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February 26 - March 22, 2019
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Full MyCSN Access
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March 15, 2019 | MyCSN - Students can view Fall 2019 courses (Registrar will have a note up about Fall) |
March 22, 2019
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MyCSN Full Access Closes
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March 25 - March 27, 2019
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MyCSN Data Cleanup and 25Live Data Transfer
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March 28 - April 3, 2019
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Optimizer Run
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April 4 - April 12, 2019
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Optimizer Review Period for Departments
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April 15 - November 22, 2019
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MyCSN Limited Access Period
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April 15, 2019 |
25Live Access Period for Fall 2019
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April 29, 2019 | PRIORITY REGISTRATION FOR FALL 2019 |
May 18, 2019 | OPEN REGISTRATION FOR FALL 2019 |
August 23, 2019
at noon
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Last day to Add/Cancel/Modify class in the 16-week, first 8-week, first 4-week sessions.
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August 30, 2019
at noon
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Last date to add new short-term courses for Fall second 8-week, second 4-week, third 4-week, and fourth 4-week class sessions.
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September 20, 2019
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Last date to Modify/Cancel second 4-week courses.
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October 18, 2019
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Last date to Modify/Cancel second 8-week and third 4-week courses.
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November 15, 2019
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Last date to Modify/Cancel fourth 4-week courses.
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I. CREATION of SEMESTER SCHEDULE
- Departments no longer place classes outside of their own priority rooms.
- Any class not assigned to a priority room, off-campus, hospital, lab, etc., must go into the "orphan" search. If possible, adjust the meeting pattern, faculty member, etc., to fit "orphan" classes into departmental priority room openings.
- Scheduling Courses at CSN Centers (a.k.a. Sites)
- Regardless if you have a priority room at a CSN Center or not, you MUST communicate with the correct Site Coordinator BEFORE scheduling class sections or adjusting course meeting patterns at one of the Centers.
- A Site Coordinator MUST sign the Course Schedule Form before the form will be processed by the Office of Curriculum and Scheduling for adding and moving course sections. Course cancellations do not require a Site Coordinator's signature.
C. Course Section Numbering
- The "For Credit Academic Class Section Numbers" sheet (found in Appendix A) establishes the breakdown and definitions of section numbers. Make sure to confirm course section numbers are correct according to this document before inputting into MyCSN.
- After the MyCSN Regular Access cutoff, classes with incorrect section numbers will have to be cancelled and re-added in order to fix the section number.
D. Enrollment Caps
- Enrollment caps should be consistent from section to section for a specific course UNLESS a room's capacity is less than the enrollment cap.
Example: COM 101 enrollment is consistently 25. COM priority room WCE248 only holds 17, so all COM 101 courses scheduled in WCE248 would have an enrollment cap of 17.
DO NOT use room caps or enrollment caps to control enrollment. Use consents (department or instructor) in MyCSN to control enrollment only.
E. Course Meeting Patterns
- Follow the start/stop time matrices found in Appendix B.
- NEW BEGINNING SPRING 2018 (3 credit/2 day per week, no lab, in-person courses ONLY) - Based on the fact that almost no one schedules 3 credit/2 day per week (no lab, in-person) courses from 5:00pm - 6:20pm, please DO NOT use that time period. Instead begin the evening at 6:00pm and use the following breakdown:
- 6:00pm - 7:00pm
- 7:30pm - 8:50pm
- 9:00pm - 10:20pm
- 10:30pm - 11:50pm (WC only in Bldg. I or K)
- As much as possible, mirror single day a week courses and hybrid classes.
Example - A Monday only class from 9:30am - 10:50am should have another section or a different class that has the SAME meeting pattern but only meets on Wednesdays in the same room.
F. Degree Plans (aka Guided Pathways) and Course Blocks
- When building the schedule, consider the setup of your degree plans. Ideally, students should have the ability to sign up for all courses suggested for completion during a specific semester on the plan.
- It is recommended that department chairs coordinate with each other to assist in developing course blocks.
- Report all course blocks to the Office of Curriculum and Scheduling at the curriculum.scheduling email.
- Department degree plans must correspond with all department developed course rotations.
II. ASSIGNING FACULTY
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Every department chairperson has the right to set their timeline for compiling faculty schedules, but MUST meet the deadlines of the academic cycle timeline.
III. MyCSN INPUT DEADLINE DATES
A. Spring Schedule
- Sept. 19 by 5:00pm is the due date each year.
- If the above date falls on a non-college workday, the deadline defaults to the next college workday.
B. Summer/Fall Schedule
- Feb. 19 by 5:00pm is the due date each year.
- If the above date falls on a non-college workday, the deadline defaults to the next college workday.
C. MyCSN Regular Access
- For the Spring Schedule
- Regular access will be granted for AAs and Department Chairs beginning on the day grades are due at the end of the previous spring semester and ending on Sept. 19 at 5:00pm.
- For the Summer/Fall Schedule
- Regular access will be granted for AAs and Deaprtment Chairs beginning on the day grades are due at the end of the previous fall semester and ending on Feb. 19 at 5:00pm.
- MyCSN Good Practices
- a. DO NOT DELETE - a course - simply cancel it and add a new row.
- b. DO NOT EDIT/CHANGE - class attributes - they are used by CSN's Institutional Research.
- If you find an error or have a question about a class attribute, please email BOTH the scheduling and curriculum.scheduling emails.
- c. DO NOT FORGET - each class section must have its own unique association number with the exception of clinicals and/or labs associated with a lecture.
- d. DO NOT FORGET - to change class status of stop enrollment/tentative to active or cancelled before the specific class(es) begins(s).
D. MyCSN Limited Access
- Limited Access Includes...
- a. Instructor Changes
- b. Class Status Changes (active, canceled, stop further enrollment, tentative)**
- c. Department/Instructor Consent
- d. Print/No Print
- e. Change Enrollment Cap
- f. Credit Changes
- For the Spring Schedule
- Limited Access will be granted upon completion of the Office of Curriculum and Scheduling period for data cleanup and orphan search and ends at 5:00pm on the first Friday of the Four-Week Fourth Session.
- For the Summer/Fall Schedule
- Limited Access will be granted upon completion of the Office of Curriculum and Scheduling period for data cleanup and orphan search.
- Limited Access for summer ends at 5:00pm on August 1.
- Limited Access for fall end at 5:00pm on the first Friday of the Four-Week Fourth Session.
- Submitting Course Schedule Forms (CSF)
- a. You MUST complete and submit a CSF for all the following reasons:
- - Adding a new section/class
- - Cancelling a section/class**
- - Date, time and session changes
- - Room change requests (see Appendix D Room Change Guidelines before submitting)
- - Topic additions/changes
- - Class notes additions/changes
- b. You MUST check 25Live for classroom options and list those options on the CSF form before submitting room changes or adding anew section that meets on a CSN campus/center.
- c. The cutoff for adding and cancelling 16 weeks, first 8 week and first 4 week courses is 5:00pm the Friday before convocation week each fall and spring semester.
- d. The cutoff for adding and cancelling courses for all other semester sessions is the Monday immediately preceding the beginning of the session.
- a. You MUST complete and submit a CSF for all the following reasons:
- MyCSN Good Practices
- a. DO NOT FORGET - each class section must have its own unique association number with the exception of clinicals and/or labs associated with a lecture.
- b. DO NOT FORGET - to change class status of stop enrollment/tentative to active or cancelled before the specific class(es) begin(s).
**When canceling a class, simply stop enrollment in MyCSN and send a Course Schedule Form to BOTH the scheduling and the curriculum.scheduling emails. PLEASE DO NOT cancel a class in MyCSN.
IV. OFFICE of CURRICULUM and SCHEDULING DEADLINES
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The Office of Curriculum and Scheduling will have 3 weeks to complete its work on the schedule including data cleanup periods and orphan search.
V. DATES MyCSN OPENS for STUDENTS
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These dates per NSHE System Computing Services and CANNOT be changed.
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A. Spring opens Oct. 15 each year.
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B. Summer/Fall opens March 15 each year.
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VI. REGISTRATION DATES
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These dates per the Office of the Registrar.
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A. Spring priority registration is the first week of November each year.
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B. Summer priority registration is the first week of April each year.
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C. Fall priority registration is the first week of May each year.
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Rolled over Dynamic courses revert to the actual start/end dates of the semester.
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Incorrect room characteristics.
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Multiple meeting patterns that rolled over but are not needed.
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Faculty and other information (TA, etc.)
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Sections with "Active" status
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Meeting patterns
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Room characteristics
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Class notes
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Session
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Class number
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Class section
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Start/end date (please see note above about DYN sections)
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Component (lecture/lab/clinical)
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Instruction mode
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Class type (enroll/non-enroll)
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Location (campus)
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Consents
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Requested room capacity
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Wait list capacity
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Associated class number
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Facility ID
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Sections with a status of "Cancelled", "Tentative", or "Stop Further Enrollment".
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Combined sections*
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Combined Sections Table
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Class Event Table
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CSN AV Workstation Student PC (code 85)
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CSN AV Workstation Student MAC (code 86)
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CSN Smart Classroom (code 87)
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Regular (1) full-semester/16 weeks
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8 week 1 (8w1) - 1st 8 weeks of the semester
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8 week 2 (8w2) - 2nd 8 weeks of the semester
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4 week 1 (4w1) - 1st 4 weeks of the semester
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4 week 2 (4w2) - 2nd 4 weeks of the semester
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4 week 3 (4w3) - 3rd 4 weeks of the semester
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4 week 4 (4w4) - 4th 4 weeks of the semester
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Regular (1) full-semester/10 weeks
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8 week 1 (8w1) - 1st 8 weeks of the semester
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6 week 1 (6w1) - 1st 6 weeks of the semester
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4 week 1 (4w1) - 1st 4 weeks of the semester
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4 week 2 (4w2) - 2nd 4 weeks of the semester
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Dynamic course sections may begin up to two (2) weeks prior to the official beginning date of a semester.
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Dynamic course sections may conclude up to two (2) weeks after the official end dater of a semester.
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Dynamic course sections may begin on week prior to, and end one week after, the official beginning and official end dates of a semester.
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Dynamic course sections cannot be scheduled during spring break.
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Instructor, Administrative Assistant, and Department name changes.
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Class status changes (active, cancelled, stop further enrollment, tentative)
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Department/Instructor consent
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Print/No print
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Change enrollment cap
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Credit changes
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Sixteen Week, First Eight Week, and First Four Week Course Sections
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Acceptable Reasons - Asking for a Change to an Assigned Room
- Exams
- Facilitated study groups
- Supplemental instruction
- Open labs
- Class orientations
- Any other activity that is associated with a course
- Student Club Meetings
- Meetings
- Ceremonies
ACADEMIC SCHEDULING MEETINGS
Academic Department Chairpersons, Deans, the Office of the Registrar, and other scheduling representatives will meet with the VPAA on a regular basis to discuss schedule trends and resolve issues related to scheduling.
ACADEMIC SCHEDULING COMMITTEE
This committee was created as part of CSN’s Strategic Enrollment Planning (SEP).
This committee will be made up of Academic Department Chairpersons and Academic Department Administrative Assistants with ex-officio members (who are non-voting) from the Office of Curriculum, Scheduling, and Articulation and the Office of the Registrar. The committee is facilitated by a member of the Office of Curriculum, Scheduling, and Articulation.
The committee must include at least one Academic Department Chairperson and one Academic Department Administrative Assistant from each Academic School. Membership continues until a member is no longer serving as an Academic Department Chairperson or Academic Department Administrative Assistant for the academic department/school he/she represents. When a voting committee member needs to be replaced:
- Continue to address changes needed to the college's academic scheduling process in order to meet the college's mission, vision, values, and strategic plan.
- Review implemented changes as needed to make adjustments or to address outliers.
- Snapshot chart for times of day. Chart should be done by department and by priority space. First report should be generated two (2) weeks after priority registration opens followed by an updated report every 2-3 weeks after that until the semester begins.
- Utilization reports by priority room. Utilization is a measured as average hours occupied per week. Utilization will be measured at the end of the second week of the fall or spring semester. Utilization will be measured again as of the Friday of the thirteenth week of the semester and will be reported no later than the Friday of finals week.
Additional data reports will be created in conjunction with the Academic Scheduling Committee. This committee will also review reports from the degree planner software and make recommendations on whether these reports replace any of the reports mentioned above.
GOALS OF THESE GUIDELINES/LINK TO CSN STRATEGIC PLAN
The optimized scheduling guidelines help CSN continue facilitating student success through meeting parts of CSN’s strategic plan.
- Helps CSN meet its commitment to "A culture of accountability in which we (CSN) balance data-informed decision making with flexibility and responsiveness to stakeholders, individuals, and events."
- Helps CSN meet its commitment to "Environmental stewardship and public awareness of risks and opportunities for sustainability."
- Helps CSN meet its commitment to "Resource Development, Operational Efficiencies, and State-of-the-Art Technology that support on innovative and exemplary learning and working environment.
Goals/Outcomes of Optimized Scheduling
o Use data to create a class schedule that meets the needs of students.
o Ensure academic departments are scheduling a broad range of course offerings across a variety of days and times.
o Align course scheduling and delivery with the guided pathways across campuses and times.
o Schedule creation should make the best possible use of classroom and academic facilities by
a. Increasing classroom utilization hours from 30 to 36 hours per week and increase utilization of student stations in classrooms.
b. Increasing lab/specialized space utilization from 19 to 24 hours per week.