• Departments no longer place classes outside of their own priority rooms.
•  
• Any class not assigned to a priority room, off-campus, hospital, lab, etc., must go into the "orphan" search.  If possible, adjust the meeting pattern, faculty member, etc., to fit "orphan" classes into departmental priority room openings.

1. Scheduling Courses at CSN Centers (a.k.a. Sites)

• Regardless if you have a priority room at a CSN Center or not, you MUST communicate with the correct Site Coordinator BEFORE scheduling class sections or adjusting course meeting patterns at one of the Centers.

• A Site Coordinator MUST sign the Course Schedule Form before the form will be processed by the Office of Curriculum and Scheduling for adding and moving course sections.  Course cancellations do not require a Site Coordinator's signature.

C.  Course Section Numbering

• The "For Credit Academic Class Section Numbers" sheet (found in Appendix A) establishes the breakdown and definitions of section numbers.  Make sure to confirm course section numbers are correct according to this document before inputting into MyCSN.
•  
• After the MyCSN Regular Access cutoff, classes with incorrect section numbers will have to be cancelled and re-added in order to fix the section number.

D.  Enrollment Caps

• Enrollment caps should be consistent from section to section for a specific course UNLESS a room's capacity is less than the enrollment cap.

Example:  COM 101 enrollment is consistently 25.  COM priority room WCE248 only holds 17, so all COM 101 courses scheduled in WCE248 would have an enrollment cap of 17.

DO NOT use room caps or enrollment caps to control enrollment.  Use consents (department or instructor) in MyCSN to control enrollment only.

E.  Course Meeting Patterns

• Follow the start/stop time matrices found in Appendix B.
•  
• NEW BEGINNING SPRING 2018 (3 credit/2 day per week, no lab, in-person courses ONLY) - Based on the fact that almost no one schedules 3 credit/2 day per week (no lab, in-person) courses from 5:00pm - 6:20pm, please DO NOT use that time period.  Instead begin the evening at 6:00pm and use the following breakdown:
  • 6:00pm - 7:00pm
  • 7:30pm - 8:50pm
  • 9:00pm - 10:20pm
  • 10:30pm - 11:50pm (WC only in Bldg. I or K)
  •  
• As much as possible, mirror single day a week courses and hybrid classes.

Example - A Monday only class from 9:30am - 10:50am should have another section or a different class that has the SAME meeting pattern but only meets on Wednesdays in the same room.

F.  Degree Plans (aka Guided Pathways) and Course Blocks

• When building the schedule, consider the setup of your degree plans. Ideally, students should have the ability to sign up for all courses suggested for completion during a specific semester on the plan.
•  
• It is recommended that department chairs coordinate with each other to assist in developing course blocks.
•  
• Report all course blocks to the Office of Curriculum and Scheduling at the curriculum.scheduling email.
•  
• Department degree plans must correspond with all department developed course rotations.

II.  ASSIGNING FACULTY

• Every department chairperson has the right to set their timeline for compiling faculty schedules, but MUST meet the deadlines of the academic cycle timeline.

III.  MyCSN INPUT DEADLINE DATES

A.  Spring Schedule

1. Sept. 19 by 5:00pm is the due date each year.
2. If the above date falls on a non-college workday, the deadline defaults to the next college workday.

B.  Summer/Fall Schedule

1. Feb. 19 by 5:00pm is the due date each year.
2. If the above date falls on a non-college workday, the deadline defaults to the next college workday.

C.  MyCSN Regular Access

1. For the Spring Schedule
   • Regular access will be granted for AAs and Department Chairs beginning on the day grades are due at the end of the previous spring semester and ending on Sept. 19 at 5:00pm.
2. For the Summer/Fall Schedule
   • Regular access will be granted for AAs and Deaprtment Chairs beginning on the day grades are due at the end of the previous fall semester and ending on Feb. 19 at 5:00pm.
3. MyCSN Good Practices
   • a.  DO NOT DELETE - a course - simply cancel it and add a new row.
   • b.  DO NOT EDIT/CHANGE - class attributes - they are used by CSN's Institutional Research.
   • If you find an error or have a question about a class attribute, please email BOTH the scheduling and curriculum.scheduling emails.
   • c.  DO NOT FORGET - each class section must have its own unique association number with the exception of clinicals and/or labs associated with a lecture.
   • d. DO NOT FORGET - to change class status of stop enrollment/tentative to active or cancelled before the specific class(es) begins(s).

D.  MyCSN Limited Access

1. Limited Access Includes...
   • a. Instructor Changes
   • b. Class Status Changes (active, canceled, stop further enrollment, tentative)**
   • c. Department/Instructor Consent
   • d.  Print/No Print
   • e. Change Enrollment Cap
   • f. Credit Changes
2. For the Spring Schedule
   • Limited Access will be granted upon completion of the Office of Curriculum and Scheduling period for data cleanup and orphan search and ends at 5:00pm on the first Friday of the Four-Week Fourth Session.
3. For the Summer/Fall Schedule
   • Limited Access will be granted upon completion of the Office of Curriculum and Scheduling period for data cleanup and orphan search.
   • Limited Access for summer ends at 5:00pm on August 1.
   • Limited Access for fall end at 5:00pm on the first Friday of the Four-Week Fourth Session.
4. Submitting Course Schedule Forms (CSF)
   • a. You MUST complete and submit a CSF for all the following reasons:
     • -  Adding a new section/class
     • -  Cancelling a section/class**
     • -  Date, time and session changes
     • -  Room change requests (see Appendix D Room Change Guidelines before submitting)
     • -  Topic additions/changes
     • -  Class notes additions/changes
   • b. You MUST check 25Live for classroom options and list those options on the CSF form before submitting room changes or adding anew section that meets on a CSN campus/center.
   • c.  The cutoff for adding and cancelling 16 weeks, first 8 week and first 4 week courses is 5:00pm the Friday before convocation week each fall and spring semester.
   • d. The cutoff for adding and cancelling courses for all other semester sessions is the Monday immediately preceding the beginning of the session.
5. MyCSN Good Practices
   • a. DO NOT FORGET - each class section must have its own unique association number with the exception of clinicals and/or labs associated with a lecture.
   • b. DO NOT FORGET - to change class status of stop enrollment/tentative to active or cancelled before the specific class(es) begin(s).

**When canceling a class, simply stop enrollment in MyCSN and send a Course Schedule Form to BOTH the scheduling and the curriculum.scheduling emails.  PLEASE DO NOT cancel a class in MyCSN.

IV.  OFFICE of CURRICULUM and SCHEDULING DEADLINES

• ​The Office of Curriculum and Scheduling will have 3 weeks to complete its work on the schedule including data cleanup periods and orphan search.

V.  DATES MyCSN OPENS for STUDENTS

• These dates per NSHE System Computing Services and CANNOT be changed.
  • A.  Spring opens Oct. 15 each year.
  • B.  Summer/Fall opens March 15 each year.

VI.  REGISTRATION DATES

• These dates per the Office of the Registrar.
  • A.  Spring priority registration is the first week of November each year.
  • B.  Summer priority registration is the first week of April each year.
  • C.  Fall priority registration is the first week of May each year.