Grievance Procedure

Process for Handling Grievances, Complaints of Discrimination/Harassment and Termination Decisions

When an individual has filed a complaint with the Nevada Equal Rights Commission, Equal Employment Opportunity Commission, State Department of Personnel, or the Office of Civil Rights, a charge letter is sent to the Affirmative Action Officer who is the official contact person for the college. The Affirmative Action Office will log each complaint into the ACCESS computer program and prepare a file for each case.

The Affirmative Action Officer will review the charge letter, forward a copy to the Vice president for Administration, College General Counsel, and the Associate Vice President of Human Resources.

The Affirmative Action Officer will recommend a trained investigator to gather and compile the evidence and make a recommendation regarding final resolution. There will be a minimum of two trained investigators on each campus (one male and one female) plus two people from Human Resources, and the Affirmative Action Officer, to investigate Title VII, Sexual Harassment, ADA, and Rehabilitation Act. All Whistle Blower and Chapter VI complaints will be given to the college General Counsel for action and resolution.

When all evidence has been gathered, the Affirmative Action Officer will compile the information, answer the agencies’ questions, and meet with the college General Counsel to review the findings to insure they are consistent with the Board of Regents policies. College General Counsel will review final draft of findings before forwarding to the appropriate agency.

The final document and all attachments are then mailed to the agency and the college awaits their response, which may be for further information, or notice to affirm of dismiss the charges.

The Affirmative Action Officer, Associate Vice President, Vice President, and college General Counsel will meet monthly in order to monitor the process to assure that we are in compliance with all federal, state, and Nevada System of Higher Education, policies, procedures, rules, and guidelines.

The goal of this group is to insure that all faculty, staff, and students are treated fairly and in accordance with the law.                                        

The Affirmative Action Officer will, as per the Board of Regents Handbook, report all cases to the President.

External Grievance

When an individual has filed a complaint with the Nevada Equal Rights Commission, Equal Employment Opportunity Commission, State Department of Personnel, or the Office of Civil Rights, a charge letter is received by the Affirmative Action Officer who is the official contact person for the college. The Affirmative Action Office will log each complaint into the ACCESS computer program and prepare a file for each case.

The charge letter usually asks if the college is willing to participate in an Informal Settlement Conference. Normally this is the first step the college takes.

During the time prior to the scheduled conference, the Affirmative Action Officer will investigate the complaint in order to be prepared for the Informal Settlement Conference.

Once the conference has been held and if there is no resolution, the agency charged with handling the complaint will require specific information from the college and will specify a deadline for said information.

All parties named in the complaint will be notified in writing, scheduled a meeting with the Affirmative Action Officer, and be required to submit a written statement.

Parties mentioned during the interviews, but not mentioned on the complaint, may also be notified and interviewed. They too will be asked to respond in writing.

When all evidence has been gathered, the Affirmative Action Officer will compile the information, answer the agencies’ questions, and meet with college General Counsel to review the findings to insure they are consistent with the Board of Regents policies. College General Counsel will review final draft of findings before forwarding to the appropriate agency.

The final document and all attachments are then mailed to the agency and the college awaits their response, which may be for further information, or notice to affirm of dismiss the charges. 

 

Internal Grievance

Procedures for handling internal grievances are set forth in the Board of Regents Handbook located in Title 4, Chapter 8, page 5. The handbook may be accessed through the Nevada System of Higher Education website, http://system.nevada.edu.

If the grievance falls under Title VII, Sexual Harassment, Rehabilitation Act, or ADA, it will be referred to the Affirmative Action Officer for investigation.

Classified Grievances

Procedures for handling Classified grievances are set forth in the State of Nevada Employee Handbook located on pages 32 and 33. The handbook is located on the State Personnel website, http://www.dop.nv.gov.

If the grievance falls under Title VII, Sexual Harassment, Rehabilitation Act, or ADA, it will be referred to the Affirmative Action Officer for investigation.

 

Professional Grievances - Chapter 6

Procedures for handling Chapter 6 grievances are set forth in the Board of Regents Handbook located in Title 2, Chapter 6, pages 1 - 23. The handbook may be accessed through the Nevada System of Higher Education website,http://system.nevada.edu, and copies of Chapter 6 are also located in the Affirmative Action Office. Chapter 6 grievances will be forwarded to the college Office of General Counsel.

 

Whistle Blower Complaints

Whistle Blower complaints will be forwarded to the college Office of General Counsel.

Law Suits

Law suits will be forwarded to the college Office of General Counsel.