Temporary Full-Time and Part-Time Academic Faculty Hiring Policy

1. Procedure for Full-Time Temporary Academic Faculty

   1. Position Approval

      As the need arises, and funding is available, a temporary position may be offered by the Department Chair in consultation with the respective Dean and approval of the VPAA, the VPF or their designee and Human Resources.

      1. Sufficient efforts shall be made to recruit a diverse (ethnic, cultural, gender, etc.)pool of applicants.
      2. Recruitments for full-time temporary academic faculty may be posted on the CSN website and, as needed, advertised on other recruitment sites, diversity publications, etc.
      3. Applicants are required to submit the following documents: official CSN application, copies of College/University transcripts and resume or curriculum vitae.
   2. Selection
      1. Although there is no search committee convened, at least one (1) reference check must be completed by the hiring supervisor before an offer of temporary employment is extended. Questions must be directly related to legitimate hiring criteria and be preapproved by Human Resources. The refusal of an applicant to permit such reference checks may be considered as a factor in the hiring decision.
      2. The Department Chair, in consultation with the respective Dean, shall make the offer of temporary employment.
      3. Once a candidate is selected, the Department Chair completes the Personnel Transaction Form (PTF) and submits it along with the candidate’s official CSN employment application, transcripts, resume or CV and reference check(s) to the Human Resources Office. These documents become part of the employee’s permanent personnel file. Human Resources will not accept the hiring paperwork without transcripts and a completed reference check(s).
   3. Making the Offer of Appointment
      1. Human Resources in conjunction with the VPAA shall calculate and determine salary on the Faculty Salary Placement form prior to making any offer.
      2. Human Resources then prepares the official job offer letter which contains additional information with respect to the verification of employment and academic credentials. The letter will instruct the candidate to request official transcripts of academic credentials be sent directly from the issuing academic institution to Human Resources, and include a release allowing Human Resources to verify employment history directly. Upon receipt of the signed offer letter with release for employment verification, Human Resources will verify all employment history listed on the can employ the selected individual. Upon receipt of official academic transcripts, Human Resources will verify the issuing agency is an accredited academic institution as specified posting. Human Resources will immediately notify the academic dean and the VPAA of any discrepancies between stated and verified employment history or academic credentials.
      3. Human Resources places the official transcripts in the new hire’s personnel file.
      4. Interviewees not selected for hire will be notified they are no longer in the process no later than the end of the term covered by the position announcement.
2. Procedure for Part-Time Adjunct Faculty
   1. It is the responsibility of the hiring supervisor to ensure funding availability prior to hiring a part-time employee.
   2. Recruitments for part-time positions will be hired directly by the appropriate, authorized departmental personnel and may be posted on the CSN website and, as needed, a dvertised on other recruitment sites, etc.
   3. Applicants will be required to fill out an online CSN employment application that includes copies of College/University transcripts and resume or curriculum vitae.
   4. The Department Chair or his/her designee is encouraged to consult with the Affirmative Action Officer prior to the interviews and/or making a selection (at the department chair’s discretion a committee approach may be used.) All hiring processes and decisions will conform to all NSHE and CSN policies and Affirmative Action Plan.
   5. The Department Chair or his/her designee will make the job offer and will notify interviewees not selected for hire that they are no longer in the process.
   6. The Department Chair or his/her designee officially notifies Human Resources of the accepted offer. The new employee(s) will report to work on the first contract day of the semester. The Department Chair notifies the new employee of his/her responsibility to attend all required training sessions. The following new hire paperwork must be submitted by the hiring department to the Human Resources Office for new employees within three (3) business days of the job acceptance date:
      • Payroll Forms
      • Transcripts (if not already submitted)
      • I-9 (must be completed no later than the first day of work)
      • W-4

For adjunct positions, applicants must provide official transcripts to Human Resources within 30 calendar days of hire.