Financial Aid Verification

Verification is the process of checking the data you reported on the FAFSA against actual Federal income tax return transcripts and statements documenting household size, number in college, and untaxed income. The Federal processor selects student FAFSA results for verification. Students are notified in the cover letter of their Student Aid Report (SAR) that they have been selected for review and an asterisk is placed next to the Student Aid Index (SAI) number on the front page of the SAR.

If you were selected for review, realize this is a common process. Its goal is to maintain an accurate and fair need analysis. Respond promptly to your school's request for a Verification Worksheet and other data. Failure to provide data will result in delays. No aid will be disbursed until completion of the verification process and proper submission of additional forms for federal loans, federal grants, or other federal aid.

Students are responsible for payment of tuition by the payment deadline regardless of the status of the verification process. Financial aid will not defer tuition payments if the student has outstanding requirements that are not satisfied.

 

Verification is the process of comparing the information provided on the FAFSA with official Federal income tax return transcripts and documentation of household size, college attendance, and untaxed income. Students selected for verification will be notified in the cover letter of their Student Aid Report (SAR).

If you are chosen for verification, please understand that this is a standard procedure aimed at ensuring accurate information. It is important to respond promptly to any emails from ProEd. Failure to provide the necessary documentation will result in your financial aid not being disbursed until the verification process is complete and all required forms for federal loans, grants, or other aid are submitted.

It is the student's responsibility to pay tuition by the deadline, regardless of the status of the verification process. Financial aid will not defer tuition payments if all requirements have not been met.

Financial Aid Verification

Verification is the process of checking the data you reported on the FAFSA against actual Federal income tax return transcripts and statements documenting household size, number in college, and untaxed income. The Federal processor selects student FAFSA results for verification. Students are notified in the cover letter of their Student Aid Report (SAR) that they have been selected for review and an asterisk is placed next to the Student Aid Index (SAI) number on the front page of the SAR.

If you were selected for review, realize this is a common process. Its goal is to maintain an accurate and fair need analysis. Respond promptly to your school's request for a Verification Worksheet and other data. Failure to provide data will result in delays. No aid will be disbursed until completion of the verification process and proper submission of additional forms for federal loans, federal grants, or other federal aid.

Students are responsible for payment of tuition by the payment deadline regardless of the status of the verification process. Financial aid will not defer tuition payments if the student has outstanding requirements that are not satisfied.

 

Verification is the process of comparing the information provided on the FAFSA with official Federal income tax return transcripts and documentation of household size, college attendance, and untaxed income. Students selected for verification will be notified in the cover letter of their Student Aid Report (SAR).

If you are chosen for verification, please understand that this is a standard procedure aimed at ensuring accurate information. It is important to respond promptly to any emails from ProEd. Failure to provide the necessary documentation will result in your financial aid not being disbursed until the verification process is complete and all required forms for federal loans, grants, or other aid are submitted.

It is the student's responsibility to pay tuition by the deadline, regardless of the status of the verification process. Financial aid will not defer tuition payments if all requirements have not been met.

Obtaining a Tax Return Transcript

Students and Parents who are selected to verify income and did not use the IRS Data Retrieval process while completing their FAFSA will need to submit a signed 1040 or copies of an IRS Tax Return Transcript.

  • The following information is needed to request a transcript - Social Security Number, date of birth, and the address on file with the IRS (normally this will be the address used when the most recent tax return was filed).
  • It may take up to 2 weeks for IRS income information to be available for electronic IRS tax return filers, and up to 8-12 weeks for paper IRS tax return filers.
  • Be sure to request the "IRS Tax Return Transcript" and not the "IRS Tax Account Transcript".
  • We strongly recommend that you have the transcript sent to you and then you submit a copy to our office, and keep a copy for your own records.
  • Be sure to submit all pages of the transcript.

  • Tax Return Transcripts
  • Signed 1040 - if a student is unable to obtain a tax return transcript
  • Verification of Non Filing letter from IRS along with W-2’s ( if no income was earned student will need to submit that in writing)
  • If unable to obtain a non-filing letter- the student must indicate that they will not and are not required to file taxes for the tax year in questions by submitting a signed statement
  • W-2s - if a return was not filed but income was earned
  • IRS Direct Data Exchange (DDX) - The IRS Direct Data Exchange (DDX) automatically transfers your tax return income information from the IRS website directly into your FAFSA.  Both parents and students can use it. It is quick and easy and can be completed within minutes! Please note, once the income information has been transferred, you will not be able to view the IRS information/amounts.

 

Step by Step Instructions for Using the DRT

ONLINE: Visit www.irs.gov. Choose between Get Transcript Online or Get Transcript by Mail.

PHONE: Call 1-800-908-9946.

PAPER: Complete an IRS Form 4506-T, available at www.irs.gov, and submit it to the IRS as indicated on the form. The form must be mailed to the IRS to request a transcript. Once processed they will mail the tax return transcript to you. * If you have never filed an IRS tax return, you will need to use the PAPER option above to obtain an IRS Verification of Non-Filing Letter.

Requesting a Transcript Tutorial

Signed 1040 - If you or your parents cannot use the DRT and cannot obtain a tax return transcript from the IRS, please submit a signed copy of the filer’s 1040 federal income tax return, including all schedules, statements, and W-2 forms.

Amended Tax Returns - For individuals who have filed an amended return, additional information is needed for verification purposes. Please note, the IRS Tax Return Transcript only shows the information submitted on the original return and does not reflect changes made by the amendment. Therefore the following items are required:

  • Original IRS Tax Return Transcript (can also accept original signed 1040)\
  • Tax Account Transcript
  • A signed copy of the individual's 1040X-Amended Return

Amended Tax Returns

Non-U.S. Tax Filers

Before submitting, foreign tax returns must be translated into English and amounts converted to U.S. Dollars.  Convert all monetary units to U.S. dollars using the published exchange rate for the date you completed the Free Application for Federal Student Aid (FAFSA). Visit the Federal Reserve website to view the daily and past exchange rates.

Victims of Identity Theft

When the IRS determines a tax filer has been or likely was a victim of identity theft, it will not allow him to use the IRS Data Retrieval Tool on the FAFSA or get a tax return transcript until the matter has been resolved, which can take up to a year for complex cases.

An individual who is the victim of identity theft and cannot get a return transcript must contact the IRS's Identity Protection Specialized Unit (IPSU) at 1-800-908-4490. After the IPSU authenticates the tax filer's identity, they can ask the IRS to mail them an alternate paper tax return transcript known as the TRDBV (Transcript Database View). Please complete a Statement of Identity Theft and submit it along with a copy of the TRDBV in place of a tax return transcript.

What is Identity Theft?

  • Tax Return Transcripts
  • Signed 1040 - if a student is unable to obtain a tax return transcript
  • Verification of Non Filing letter from IRS along with W-2’s ( if no income was earned student will need to submit that in writing)
  • If unable to obtain a non-filing letter- the student must indicate that they will not and are not required to file taxes for the tax year in questions by submitting a signed statement
  • W-2s - if a return was not filed but income was earned
  • IRS Direct Data Exchange (DDX) - The IRS Direct Data Exchange (DDX) automatically transfers your tax return income information from the IRS website directly into your FAFSA.  Both parents and students can use it. It is quick and easy and can be completed within minutes! Please note, once the income information has been transferred, you will not be able to view the IRS information/amounts.

 

Step by Step Instructions for Using the DRT

ONLINE: Visit www.irs.gov. Choose between Get Transcript Online or Get Transcript by Mail.

PHONE: Call 1-800-908-9946.

PAPER: Complete an IRS Form 4506-T, available at www.irs.gov, and submit it to the IRS as indicated on the form. The form must be mailed to the IRS to request a transcript. Once processed they will mail the tax return transcript to you. * If you have never filed an IRS tax return, you will need to use the PAPER option above to obtain an IRS Verification of Non-Filing Letter.

Requesting a Transcript Tutorial

Signed 1040 - If you or your parents cannot use the DRT and cannot obtain a tax return transcript from the IRS, please submit a signed copy of the filer’s 1040 federal income tax return, including all schedules, statements, and W-2 forms.

Amended Tax Returns - For individuals who have filed an amended return, additional information is needed for verification purposes. Please note, the IRS Tax Return Transcript only shows the information submitted on the original return and does not reflect changes made by the amendment. Therefore the following items are required:

  • Original IRS Tax Return Transcript (can also accept original signed 1040)\
  • Tax Account Transcript
  • A signed copy of the individual's 1040X-Amended Return

Amended Tax Returns

Non-U.S. Tax Filers

Before submitting, foreign tax returns must be translated into English and amounts converted to U.S. Dollars.  Convert all monetary units to U.S. dollars using the published exchange rate for the date you completed the Free Application for Federal Student Aid (FAFSA). Visit the Federal Reserve website to view the daily and past exchange rates.

Victims of Identity Theft

When the IRS determines a tax filer has been or likely was a victim of identity theft, it will not allow him to use the IRS Data Retrieval Tool on the FAFSA or get a tax return transcript until the matter has been resolved, which can take up to a year for complex cases.

An individual who is the victim of identity theft and cannot get a return transcript must contact the IRS's Identity Protection Specialized Unit (IPSU) at 1-800-908-4490. After the IPSU authenticates the tax filer's identity, they can ask the IRS to mail them an alternate paper tax return transcript known as the TRDBV (Transcript Database View). Please complete a Statement of Identity Theft and submit it along with a copy of the TRDBV in place of a tax return transcript.

What is Identity Theft?